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HPCB Privacy notice and Cookie policy

The aim of this privacy notice is to help you to understand how we use personal data. The data controller for the processing described in this policy is the General Medical Council. The Data Protection Officer is Andrew Ledgard. You can contact him by emailing [email protected]

Healthcare Professionals Crossing Borders is an informal partnership of professional healthcare regulators from within Europe working collaboratively on a range of regulatory issues. The General Medical Council in the UK is responsible for the maintenance of this website.

We take our responsibilities as a data controller very seriously and are committed to keeping your information secure. We are accredited to international information security standards and protect our IT infrastructure in line with industry standards and good practice.

Personal data we collect and why we hold it

Events and conferences

We hold information about HPCB conference attendees and speakers. This can include name, affiliated organisation, contact details, photograph and any dietary and accessibility requirements. We may publish, on our website or by other means, information relating to conferences, attendees or speakers.

Consultations and surveys

We run surveys or consultations related to healthcare regulation in Europe. As part of the process we record the names and contact information of respondents, as well as their answers. We hold this information so that we can carry out research and analysis of the responses and keep in touch with respondents about the outcome of the consultation. At the end of the consultation process, we will publish reports explaining our findings and conclusions. We won’t include any personally identifiable information in these reports but may include illustrative quotes from consultation responses. 


We send a regular e-newsletter to subscribers on an opt-in basis. We send the newsletter by email and subscribers can unsubscribe at any time. We record the name and email address of the subscriber. 

Our website analytics and data

We use Google Analytics to monitor site usage. For information on how to opt-out of tracking by Google products, please visit their safeguarding your data page.

As part of Google Analytics, we have enabled Google Advertising Features. These features allow us to view general aggregated demographic information about our users, such as age group, gender, interest categories, etc. 

We also use cookies for remarketing, which means we may display advertisements for our services that we think might be of interest to you when you visit other websites. Third party vendors, including Google, may use cookies to serve advertisements based on your prior visits to our websites.

To opt-out of this tracking across Google's Advertising Network, please visit http://tools.google.com/dlpage/gaoptout

Your rights

You have the right under data protection legislation to access and control the information we hold about you, although there are also exemptions from those rights.

You're entitled to request a copy of the personal data we hold about you. To do this, you can email [email protected]. We will usually respond within one month, but if the request is complex or involves large amounts of data, this may take up to three months to respond.

You have the right under the General Data Protection Regulation to control how we use your data, by asking us to delete it or limit how we use it. To do this you can email [email protected].


What is a cookie?

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies can't be used to identify you personally. But in some cases, we may record your computer’s IP address in a cookie so we can remember your preferences when you visit our website.

Necessary cookies

Necessary cookies enable core functionality such as security, network management, and accessibility. You may disable these by changing your browser settings, but this may affect how the website functions.

Analytics cookies

We'd like to set Google Analytics cookies to help us to improve our website by collecting and reporting information on how you use it. The cookies collect information in a way that does not directly identify anyone.

Our use of cookies

We use necessary cookies to make our site work. We'd also like to set optional analytics cookies to help us improve it. We won't set optional cookies such as your preferred language when viewing the website unless you enable them.

The table below explains the cookies we use and why.

 Name Purpose  Cookie type 
 ASP.NET_SessionId  Used by ASP.NET to store a unique identifier for your session. The session cookie is not persisted on your hard disk. Session
 SC_ANALYTICS_GLOBAL_COOKIE  Sitecore Content Management System and is used for web analytics to identify repeat visits by unique users.
 GMCAcceptCookies This is set when you click on 'Accept cookies' Persistent
These are Google Analytics cookies used to collect information about which pages are popular and number of visitors to our site. The cookies collect information in an anonymous form. We use the information to compile reports and to help us improve the site Persistent
_hjid These are Hotjar analytics cookies used to collect information on page usage. The cookies collect information in an anonymous form. We use the information to compile reports and to help us improve the site. Persistent
Hpcbwebsite#lang Sets language preference so pages are served in your preferred language. Persistent

Session cookies and persistent cookies

Session cookies are stored only for the duration of your visit to the website. These are deleted from your device when your browsing session ends. Persistent cookies are used where we need to know who you are for more than one usage session. For example, if you have asked us to remember preferences like your preferred language when viewing our website.

We are subject to the EC Privacy and Electronic Communications directive (otherwise known as the e-privacy directive). As part of our approach to being compliant with this directive, we're keen to provide information on the cookies currently in use on our website.

How to control and delete cookies

If you don’t want cookies to be stored on your devices, you can change your browser’s settings so that it tells you when cookies are sent to it. You can decide whether to accept them or set your browser to refuse them automatically. You can also delete cookies that have already been saved.

The Help function within your browser should tell you how. Alternatively, you may wish to visit www.aboutcookies.org, which contains comprehensive information on how to do this on a wide variety of desktop browsers.


If you are unhappy about how we use your personal data, please email [email protected]. You also have the right to complain to the Information Commissioner’s Office. You can find out more about this at www.ico.org.uk.